Serials, service and stock, one truth per machine.

Inventory for tool and equipment rental

A rental yard has two kinds of stock: machines with serials that need service records, and consumables and small tools counted by quantity. Share Marketplace tracks both without a spreadsheet: every serialised unit has its own calendar, hours, service notes and history; countable items carry a quantity that the booking page respects.

A maintenance hold takes a unit off the booking page with a note and a date range; buffer time between rentals gives the yard a chance to check and clean. Labels print from the portal and scanning out and in at the counter ties the exact unit to the booking.

A record per machine

Hours or mileage, service notes, damage reports and every rental it went on; identical machines grouped so the customer books the class.

• Hours and service notes per unit
• Group identical units
• Damage reports on the unit

Off the page while it is down

Maintenance holds and buffer time keep a unit due for service from being sold twice.

• Maintenance holds
• Buffer between rentals
• Closed days

Scan it, import it

Labels from the portal, scan out and in on a phone, spreadsheet import with a serial per row for a whole yard.

• Barcode labels
• Phone scanning
• Spreadsheet import

Questions about serials, service and stock, one truth per machine.

Can consumables and machines live in one catalogue?

Yes. Machines are serialised units; blades, fuel and small tools are counted stock. Both sit on the same booking.

How do I import an existing list?

A spreadsheet with a row per unit (serial, barcode, rates, replacement value) imports directly; the free inventory template on the site has the columns.